Archiving – GenealogyAtHeart.com

You’ve Scanned – Now What? More Genealogy Organization Tips

Courtesy of Google

You’ve successfully scanned all of your genealogical research and are quite proud of yourself. Definitely pat yourself on the back because you’ve accomplished a task that is mundane (as you’d rather be researching), frustrating (when the hardware glitches) and at times, confusing (should I keep the paper or should I recycle it?!).

I hate to break it to you but you aren’t done. Here are the next steps to think about:

Where have you stored the scans? If the answer is on your desktop or computer hard drive then you must think of a backup location. If your computer fails your work was all in vain and you’ll really be upset if you’ve thrown away the originals. I have saved it to a Cloud and to a stand-alone hard drive. I intend to copy the files to two other stand-alone hard drives and distribute them to my adult kids. Why? If the internet goes down and I can’t access the Cloud and my hard drive isn’t working, then I can “borrow” the secondary drive from one of my kids. If this sounds paranoid to you, think again. When a tornado, hurricane, or wildfire hits there often isn’t time to take everything important to you. You may be seeking shelter in a location with minimal internet. When the world is tumbling down I sometimes retreat to my genealogy. We aren’t the only ones living in troubled times, your ancestors did also. Having a backup to a backup is sensible and may lessen your stress level. The cost is minimal for peace of mind.
When do you backup? I’m thinking December holidays and Mother’s Day the kids can bring their hard drives back and one of my “gifts” is that they’ll backup their devices to mine. Remember, you’re never finished! You’ll be adding files as you continue researching so you want all your backups to reflect your newly added finds.
Wouldn’t it be easier to save to a stick? Sure, if you don’t have a huge amount that is a good solution. I have stick issues. Seriously. I was cozying up in my favorite armchair with my laptop and the cat jumped up on me. As I tried to adjust the laptop with the cat on it the stick hit the side of the chair and bent. I couldn’t retrieve anything. I took it to a computer repair place and was told they couldn’t get the data, either. I tried another place, nope. So, if you don’t have cats you may be okay with a stick but for me, I only use them when I travel to give a lecture. I also tend to lose small objects. If you don’t have those problems you’re fine with saving to a stick.
Help, how do I find the info I scanned? The key here is how you named your file. There are many different organizational tips so you have to find what works best for you. Many people save by date. For example, it’s a marriage certificate from 1888. With this technique, the file name would be 1888.Marriage Certificate.Samuelson Family. This method allows you to save in a timeline fashion with little need for folders. Personally, this wouldn’t work for me as I have too much stuff! I’d be scrolling down to the year and then zeroing in on the item and then the person. When I’m researching I tend to think first of searching by the individual and unfortunately, we’ve got a zillion family members named George! I made a folder for each individual by last name dot first name middle name. That helps me differentiate my same-named folks. I also use Jr. or Sr. if it’s appropriate and added a birth year and death year in a few cases. All the scans for that particular person are saved in that folder. Example: Harbaugh.George Frederick.Marriage Cert. I don’t need the date because I have timelines for my people. If you use any genealogy software (RootMagic, Legacy, etc.) or an online program (Ancestry.com, MyHeritage.com) you’ve got the timeline built-in. To find an item I just need to open the folder with the person’s name and scroll down. Cloud storage often has a search bar so I can type in “marriage” and the files in that folder that contain the name marriage will magically appear.
What do I do with the info that I want to save that isn’t necessarily for one individual? I created a file folder of a few surnames, such as Leininger Family. This is where I keep scans of documents that I’m not sure belong to my line or not. I also included geographic and historic info I discovered about the place where the line resided. My Leiningers emigrated to Ohio and then moved on to Indiana. If I have an article about researching in Celina, Ohio, I would save it to the family surname folder. This is my catch-all for all those hints we discover but aren’t sure if they are meaningful or not. I also have files for lecture syllabuses saved by lecture title.presenter.organization. This way I have additional research ideas to consult readily without having to dig through a mound of paper.

Next week, I’ll discuss Cloud options.

Organizing Your Genealogy Documents

You’ve heard of Marie Kondo and Swedish Death Cleaning. You probably have participated in Spring Cleaning. If you’re like me, you never gave much thought to cleaning and organizing your genealogical treasures.

I originally set up my genealogical documents in paper file folders, all of the same, manilla flavor by surname, and filed the paperwork in a bottom desk drawer. When I first began accumulating paperwork back in the 1980s I didn’t have many pieces of paper so the system worked if I needed a quick retrieval. Those were early computer days – no cell phone and no home internet.

Life has changed dramatically tech wise since then and spilled over to genealogy. You’d think computers would have made fewer papers but I have not found that to be the case. By the mid-1990s I joined America Online and began connecting with distant kin scattered around the world. The family began snail mailing me copies of their records so my manilla file system became stuffed. I moved to color-coded file folders with everyone with the same surname getting the same color folder individualized by the first name. I moved from housing the collection in a desk drawer to a small file cabinet.

The generation older than mine began to pass and younger family members deemed me the archivist so I began to assume more documents. I’ve blogged about receiving boxes left on my doorstep and photos mailed to me. I outgrew the file cabinet and was concerned about how I was historically preserving the items.

I invested in acid-free sleeves to house the growing hoard and in hindsight, should have monetarily invested in the companies that make archival products as I bought loads of them. I moved from file folders to binders that I placed upright on a shelf in my office closet.

As the internet took off so did my collections. I began printing interesting items I discovered with the intent that one day (ah-hem) I’d look into that rabbit hole more closely. I changed emails and decided to print much genealogical-related mail I had received from family members who had passed. All of this went into the binder system.

I continued to organize by surname and then alphabetically by the first name. Women stayed with their maiden name family. This led me to have to make duplicate marriage records to house with both surnames. Ditto for divorce decrees.

I’ve blogged a great deal this year about my ongoing scanning project; I decided in January it was time to clean a closet where I housed items I obtained from my deceased father. After I scanned each photo and a diary I carefully preserved it, boxed it up and placed it in an interior storage area in my home that is high, meaning secure from floods, temperature-controlled, and as dust-free as possible. We have a humidifier and pest control so the items are as safe as possible. Sure, fire and tornadoes could occur which was why I scanned the items before packing them away.

I’m talking here about three boxes of memorabilia and four photo boxes. When I pass, my kids can pitch it all if they like; I can’t bring myself to do that.

The housed items DO NOT INCLUDE the binders. Sigh. I decided to tackle that this week. I had thought most of the contents had been scanned over the years but upon opening the first binder, discovered that wasn’t the case. My heart sunk. So many binders – so little time!

I made the decision to go through each binder this week and scan the vitals (birth/baptism/Bible entry, marriage, death/obit) for everyone that I’ve accumulated. This allows me to see what I’m missing and need to obtain. So far, it doesn’t look like I’ve missed much. After scanning, these items will then be saved in the acid-free sleeves and returned to a binder. Note: 1 binder. I have a pile of other stuff to go through. Enter Swedish death cleaning and Marie Kondo. . .

My kids will not see any value in my email correspondence from 1999 with their dad’s second cousin who they met once. Her memories are important as she is long dead so I’ll scan and attach them to my personal tree. I’ll attach it to the individual she was memorializing and the scanned email serves as the citation. The paper can be recycled. My kids won’t have to dread going through any of this. I will be able to readily find anything anytime anywhere. Except if I can’t.

I’ve mentioned my projects to my friends and they think I’m nuts, though they haven’t said it verbally. I’ve gotten eye rolls, sideways glances, and one vocal doubter of the value of the project. The doubter has validity – what, she mused, is the point if the apocalypse comes? Yes, the world is a hot mess but I’m not preparing for an apocalypse. If only there were scanners available before the Library of Cairo was sacked! My purpose is for my kids to have an easier time going through my stuff after I die. I’m organizing again so I can find items quickly while I’m on my tech. This will be helpful when I venture out into the world again to do boots-on-the-ground research. I’m also at peace knowing that I have a backup to the item in case a disaster does hit my home. Plus, I’ve got lots more space in my closet!

As several dear readers noted earlier this year – make sure if you are scanning that you save to several locations. Mine is stored in Dropbox which I can access from anywhere and will be saved to three stand-alone hard drives. I will retain one and each of my kids will get one. That way, I’m lessening the chance of the information being lost.

I have very few heirlooms and am not quite ready to turn them over to the next generation yet. I’ve put a label on the bottom of two knickknacks, a lamp, and a carved wooden box that notes who the items originally belonged. I’d like those passed along to the next generation and pairing down to so few items makes that doable.

If you are a senior or you live in a disaster-prone area of the world, take the time now to preserve your years of research. Your effort will not be lost and your future family will much appreciate your thoughtfulness.

Tips for Archive Visits

Like me, it’s probably been a while since you have visited archives for research purposes. Last week I mentioned I had returned to two local to me archives and I’d provide some tips this week.

You know that old saying, you never forget how to ride a bike. The same goes with researching in archives, however, there is a learning curve to get back to peak performance. I say that after deciding I would resume riding a bike during the pandemic and falling off in the street. I was fine, with a few minor scratches but a driver passing me was panic-stricken thinking he was the cause of my accident. Nope, my cell rang and I was trying to remove it from my pocket while maneuvering around a parked car with an oncoming car headed towards me. Not a brilliant decision!

Last week I found myself in the same euphoric feeling I had when taking my joy ride. It was so awesome to be going back to do boots-on-the-ground research. The anticipation colored reality.

I’m hoping my lessons learned or should I say, re-remembered, will help you when you start traveling again.

Baby Steps First – I recommend you get those boots wet locally before embarking on a cross-country trip. You’ll be ready if you’ve practiced a bit closer to home first. Remember, if you miss something nearby you can always return but not so much if you’re far away.
Pack Smartly – I always took a mid-sized plastic bag to contain my needed supplies so I took it out and thought I was ready to go. I use the see-through bag so archivists can tell I haven’t brought in any banned items – like pens. Pens are a no-no in archives! My bag contains a small magnifying glass, gloves, a small ruler, a few engineering pencils, a tiny notebook, a couple of quarters if I need a snack during a break, small stickees, and a thumb drive. Except, I didn’t check before I went and had removed the post its. I use them to tab pages that I want to copy or photograph. So, I had to take photos as I went through. Not a major issue but it changed my typical process. I also had taken out the thumb drive which I didn’t need at the first archive so I hadn’t realized it was missing until I showed up at the second and could have used it. There is a workaround – email yourself whatever you were going to save to the drive.
Dress Professionally – We’ve been home for years now so we’ve become a tad, how should I put it, too comfortable. We’ve also aged and perhaps put on some pounds so make sure your outfit fits comfortably before the day you’re leaving. I usually wear long pants that are a step up from jeans but not super dressy. I pair it with a short-sleeved top or blouse and bring a business jacket or sweater. Archives are often kept cold to preserve the artifacts. Shivering is not conducive to researching! Side note: You might be mistaken for a staff member due to the way you are dressed; that happened to me twice one day. That validated my outfit was appropriate.
Hydrate – water is usually not permitted so check ahead to see if you can store a bottle in a locker, with a snack if you have blood sugar issues. I didn’t think this would be a problem but my trip lasted longer than I anticipated. I’m still leery of using water fountains and the first archive didn’t have a vending machine.
Call or email to verify what is on the archive’s website. As I mentioned last week, I missed clicking a button that would have taken me to schedule a visit. Since I was the only one there I was permitted to schedule on the spot but if that hadn’t been available, I would have wasted two hours as it was an hour each way from my home. This gets me to think about driving again. You may have just driven on local streets for the last few years and now you’re back on an interstate during rush hour. Taking it slow isn’t an option as people will be changing lanes around you. I witnessed some road rage, thankfully not directed at me. People have become more impatient or perhaps, we just forgot what commuting was like. Just be careful.

Enjoy your archive visit!

Asking the Right Genealogical Questions

Courtesy of skiprichard.com

“Ask and you shall receive and your joy shall be complete” (Matthew 7:7) was a Bible quote my mom used often. As a child, I sometimes had a difficult time speaking up to those to that I wasn’t close. When I would come home and complain about an injustice that had occurred at school mom would suggest I communicate what I needed. I would return the next day with a practiced speech; I can’t say speaking up always rectified the situation but it was a valuable life skill to practice.

Side note: When speaking up didn’t work and I’d come home and complain to mom her next response was always, “When you have as much education as your teachers then we’ll listen to you.” In other words, suck it up and move on.

Asking for the right information is critical in genealogy. Years ago, I interviewed my maternal grandmother about her early life. I asked where the family lived when they first moved to Gary, Indiana. She replied, “On the corner of Adams and Ridge Road; we rented the top floor.” It didn’t dawn on me that I should have drilled down further. There are four corners, which corner? What was the address? Rented from who? How long did you live there?

Unfortunately, my family lived in that location between the census years. There are City Directories, however, none mention them, likely because they were renting. Because I didn’t ask the right question I will probably never know the answer.

My husband’s maternal great-grandfather’s obituary states he was a “long-time teacher and principal.” What was the name of the school? Where was it located? What subject did he teach? What grade level did he teach? What years did he teach? When did he become a principal?

I have pieced together some of his work life through the usual means – censuses, City Directories, county school records, and his maternal aunt’s diary, however, there are large gaps. For a time, he worked in a private school that has long since closed. Again, I’ll likely never get a complete picture.

I decided to Spring Clean a document storage bin yesterday and found in a folder with my husband’s name on it that he had submitted several employee suggestions to US Steel in the 1970s. One contained a way to filter the air to reduce pollutants. We’ve been together nearly 50 years and were together when he submitted his idea but I had no idea he had done that. Attached to the idea was the company’s response which I’m sure you won’t be surprised about – they didn’t think it was needed.

Keep these lessons in mind when you embark on interviewing your family members. Better still, make sure you’ve recorded your life events for your descendants. Rummage through your saved documents to jog your memory of events or perhaps, like me, discover new information you already had. Seeing your family this Easter – Passover – Ramadan – is a great time to ask the right questions.

Heirloom Preservation

I have been so busy the past week! My family and I attended an archaeology camp all week and today is my local genealogy society’s annual conference. I’m blogging today on a previously written article that an organization had no space for as a sidebar. Enjoy!

Without a doubt, heirlooms are loved. Some are valued because they are a tangible connection to a deceased loved one. To others, the object reflects a simpler time or awe that the item survived a specific event. Heirlooms are important to us because they belong to our personal past, marking our family’s social group and reminding us of those caring individuals who came before us. Holding a book that your grandfather used to read to you can ignite a sense of security. Using your great-grandmother’s recipe can provide your whole being comfort. Heirlooms deserve to be treasured!

Here’s how to keep your priceless object preserved for future generations:

Research the item:

Gather and place in chronological order all stories that have been written about the object. After reading each account, list discrepancies, noting who made the claim. Tales written closest to the time of the event may be slightly more accurate as memories can fade. Keep in mind that eyewitnesses aren’t always credible. A very young child may not understand the situation they are observing; an adult may embellish or fill in what they can’t clearly recall.
If no stories have been written, write it down! Ask family members for their memories; record or have them write down their version of the item’s history.
Research names, dates, and places associated with the item as you would while researching your family tree. Think of the heirloom as an extension of your family history.
Know that some items cannot be fully researched. My great grandmother’s hurricane lamp, purportedly bought in the summer of 1913 at Marshall Field’s in Chicago, had been passed to me with no receipt. I can pinpoint my family to Chicago, have personal knowledge that my grandmother shopped at the store and have the lamp appraised to identify a time range of its origin but it’s unlikely I will ever know for certain where the item was purchased.

Store your item safely:

Items last longer when stored in climate-controlled conditions that monitor temperature (60-70 degrees Fahrenheit) and humidity (not to exceed relative humidity of 75). In Florida, this likely means don’t store your precious belongings in your garage, attic or shed.
For paper, photographs, or fabrics, store items in acid free containers.
Use cotton gloves when handling items that may be damaged by skin oil, such as old photographs, film, or metal. For other items, make sure your hands are clean before touching.

Have an emergency plan:

List your most irreplaceable items and their location. In an emergency evacuation, your list will be invaluable in making sure you don’t forget a priceless item in your panic. Keep the list with your important papers that you would take with you so you can easily remember what to pack.
If your item is too bulky to take, have a backup plan to keep it as safe as possible. Place your smaller items in durable plastic storage containers. Wrap larger items in a waterproof tarp. Elevate objects to avoid flood damage. Place them along an inner wall away from windows and doors.
Make sure items you want passed to the next generation are identified. Keep a copy of your evacuation list with your will, noting the name of who you are bequeathing the object. An alternative is to place a label on the bottom of the object with the name of the original owner, year it was acquired if known and who you’d like the new owner to be. When your loved ones are cleaning up after you, they can easily identify a family memento from a tchotchke. In the meantime, your treasure can be kept in its usual location where you may continue to enjoy it.

Scanned Your Photos? Think Again!

Today’s blog is all about what I wish I had known about preserving my family photos and certificates. Hoping this will help you avoid my mistakes.

The story begins in December 2001. On the day my mom was interred, I met my stepmother to acquire items my father had left to me when he died five years earlier. Step-mother had refused for years to mail me the items even though I offered to compensate her. My emotions were raw from the burial that had to be rushed due to an impending snowstorm. Husband and I, with our two kids, then drove through our old neighborhoods to see our childhood sites. We stopped briefly to visit my beloved kindergarten teacher and then it was on to my stepmother’s home. The visit was what I had expected it to be; I soldiered on with the thought running through the back of my mind, “This will be over soon.” Hubby put the two cardboard boxes of my father’s remaining possessions in our trunk and we drove south towards home. When we had driven far out of town we stopped at a hotel for the night; I looked through the boxes quickly and discovered photograph albums, certificates, a diary, war medals, work pins, and a few toys.

Arriving home on New Year’s Eve, the items went into a closet as I knew I needed time to look through them carefully. My mindset wasn’t ready to do that.

Two years later we moved to a new city and the boxes were placed on the top shelf of a hall closet. Someday I would have time to go through them.

Fast forward to Summer 2008. Hurricanes had hit my area and we had lost a huge oak tree in our backyard. Luckily, it fell away from houses. If it had fallen 180 degrees instead onto my house, the kitchen and closet where these heirlooms were stored would have been devastated. I knew I had to scan and do it quickly.

When faced with a crisis you must prioritize and be on terms with your decision. My priority was my children so I scanned the many scrapbooks I had made for them first. Then I moved on to my maternal side’s two photo albums. Next would be my husband’s family’s photos which were in a large album. The summer was going quickly and I was left with one week before I had to return to my education job. I rushed to scan my father’s photos.

I knew I had a few more items to scan, my mom’s address book, and my dad’s World War 2 diary, but time was up.

I saved the scanned photos to DVDs, Ancestry.com, and to Google Photos. I mailed DVDs to far-flung relatives in the hope that if the originals and my DVDs were destroyed, family in other parts of the U.S. might be able to have a copy I could get back or I could still see them online.

Last Sunday, I got the brilliant idea to buy a cart that was on sale that matched our home office furniture. I intended to clean the office closet by placing stationery items in the new cart. Hubby loved it and thought it would be a good place to move our printer/scanner so we’d have more desk space. Then we decided to move the router. Of course, there were cable issues so my simple organizational strategy turned into much more than I had bargained for.

Once we got back online, the office closet had a lot of space. Hmmm, it was cold and rainy so why not move some of the items from that hall closet into the office as that’s where I keep binders of my family’s records. The hall closet is odd-shaped and tall so I had to have hubby and son get the ladder and hand me down the boxes.

I opened the first of my father’s photo albums and compared the pictures to what I had uploaded years ago to Google Photos. The pages were not there. Neither were the next five pages. I then looked on Ancestry.com and some of the missing Google Photos were on Ancestry but not all of them. I also noticed that none of the photos I had taken with my phone since July 2021 were being saved on Google Photo. What was going on?

At first, I thought maybe I had exceeded space on Google as I blogged last year about their policy change but that wasn’t it; I had plenty of space. I checked with family and friends and they said they had noticed similar gaps. One relative said she had lost a year of her pictures that had been stored on Google Photos. A friend told me she had lost photos when she changed phones and hadn’t checked the settings. I hadn’t gotten a new phone and hadn’t messed with settings; I see that there is now an “upload” button on my Android. I’m thinking this is a result of Google’s policy change in June and they no longer automatically upload. Lesson 1 – check now and upload any phone photos if you use Google Photos. It will only upload a few at a time so be patient.

But what about the missing pages that I had scanned in 2008? I know I didn’t miss scanning all of those pages as some are on Ancestry.com. Lesson 2 – save somewhere where you alone control what’s added. I am now additionally saving to Dropbox.

Last week, I decided to create albums on Google Photos to help me quickly recheck all of my uploaded pictures to the hard copies I have on hand. That took a few days. Meanwhile, my office is now filled with items I have yet to double-check. Lesson 3 – once you scan and upload to where you are going to save, double-check to make sure that the item scanned clearly and was saved where you want it.

This adventure had not been fun; it is boring to have to double-check everything. I can’t stress enough how important it is, though. This time around I’m also scanning the covers of the albums and the inside pages as I have discovered notes my father left there. Lesson 4 – Those written words are as important as the photos contained in the album. It lets me know about his thoughts and feelings.

I decided to save my photos in Dropbox in a different way than Google Photos. Google saves by the date they were uploaded, regardless of the year the photo was taken. In Dropbox, I’m saving by surname.first name.item description. I copy the photos into a Word document so I’m able to include additional information. I’ve typed who the photos belonged to, how I acquired them, the size of the album, its condition, the number of pages, etc. For the few albums that identified the people, I typed under the photo a transcription. Lesson 5 – what’s nice about this is you can use the find (control + F key) to locate an item quickly. That’s how I discovered the picture above. My father had simply written “grandpa” under the photo.

It is not my grandpa; it’s my father’s grandpa meaning it is my great-grandpa, Theobald Leininger. I only had one picture of him, given to me by a distant family member. It was an awful photo – he is on the end of a group picture and mostly cut off but I was happy to have it. Lesson 6 – if I had only rechecked my photo album and thought about the captions from my father’s viewpoint and not my own I would have realized I had this photo for 20 years.

Since the weather outside remains frightful, I’m going to be spending whatever time it takes to get these items all scanned and saved. Trust me, the hardest part is getting started. I have one box completely done. Seeing my progress motivates me to move forward. Perhaps soon, my office will be clean and neat and I can go back to more “fun” genealogy tasks.

Independence Day Memories

Happy 4th of July weekend! Can you believe we are only 5 years from celebrating our sestercenntenial, aka 250 years? Many of you may remember the 200 year celebration in 1976. I can tell you what I wore when I picnicked in the city park and got a slice of a giant birthday cake donated by bakeries. That was the start of our family’s now tradition of eating fried chicken with all the fixins’ instead of BBQing, which we had done when I was very young.

We began this year’s commemoration by attending our city’s First Friday celebration last night. BC (Before Covid), our town had a street fair every First Friday evening. Local bands play on the 3 blocks that our closed on the main street through the old business district, with a few side streets also blocked to traffic for the occasion. It looked like rain so hubby and I decided to arrive earlier than we used to. There weren’t quite as many vendors or visitors as before but it was early. As soon as I saw one of my favorite Italian restaurants had reopened we knew that’s where we were eating. It just happened that was the last restaurant we ate at on March 13, 2020 – our last day onsite at our worksites. Our adult kids had chastised us the following day for risking eating out the night before but we had been cautious by dining at an outside table. We got the same table last night and the experience was surreal. I actually got teary eyed when the first course arrived.

We’re hoping the weather holds up for us to have our traditional picnic tomorrow followed by watching the fireworks. Independence takes on a new meaning for us this year as we reacclimated ourselves in our community.

In genealogy, we focus on the past without thinking much that our past was our ancestor’s present. If you have a holiday custom, like our picnic food, it once was done first. Spend some time researching when the first occasion was and why. I know we weren’t allowed to bring portable BBQ grills to the park which was why my mother changed the menu. We wanted to arrive at the park early as a spectacular firework show was planned to mark the bicenntenial. We wanted a good parking spot and viewing location so we didn’t miss that special event.

Next is the most important part of the story – WRITE IT DOWN! It is wonderful that you made the discovery of the custom’s origin but it will be forgotten for future generations if you don’t record it. You don’t have to write at length. A brief note in your family tree program added as an event will commemorate your finding and/or memory. A few family historian will certainly appreciate you took the time to save the memory.

Time Sensitive – Saving Your Ancestry.com Messages

With only 3 days left before Ancestry.com pulls the plug on your access to old messages sent to you in their system, you’ll need to follow the instructions below soon or your old correspondence will be lost.

It’s quick and easy but times a wastin’!

First, after logging in, click on the envelope icon on the right side ribbon next to your sign on.

Next, you’ll see swirling circles while the page loads. On the bottom left the following message will be displayed:

Click the green button “Download Folders”
It doesn’t take long. Underneath the button your messages will be downloaded to your computer as a zip file:

Clicking the zip file will display any folders you may have created to save correspondence. Mine looks like this:

It is saved to your computer’s download file. Go to the Download Folder on your computer, find the file and drag it to where you want to save it. For the purpose of this blog, I just moved it to my desktop but will be placing it in a Cloud.

To view a message, simply click on it. In the Baines folder, the message will be saved to look as follows:

Yes, just like the comedian “Mr. Bean,” I have Beans in my family!

This simple task will take you less than 5 minutes. Why would you not want to save information from far flung family members? It’s also a good way to go back through old correspondence as a missed clue may be unveiled. Many of my messages contain email addresses and if I haven’t written to the individual in awhile, I might not be able to locate the address quickly if I need to in the future. Since you just never know where genealogy is going to take you, I’d rather be safe then sorry by saving the data today.

Photo Hints You Might Find Hiding in Your Home

I just read an article that I think you might find interesting – Lost Rolls America is about those rolls of film you have hanging around the house that you never take to get developed.

A few years ago I had developed all of the rolls and disposable cameras (remember those?!) that were in my home. Most of the photos were field trips my children went on and the pictures weren’t all that exciting. My family still laughs, though, at the weird occurrence that happened when I took the films in to be developed.

I was next in line at the camera counter at my neighborhood Walgreens when a woman came in and sighed loudly behind me. Turning, I saw she was clearly in a hurry. I smiled and said something about the line was moving quickly. She said she was late and hoped it did. Then she saw all the film and disposable cameras I had in a gallon size baggie. I told her she could go ahead of me.

Just at that moment the customer who was being waited on finished. The hurried woman needed to buy batteries but the kind she needed they didn’t have. She said something like, “That’s just great, now what am I gonna do?” I suggested she run to the Battery Store a few miles away as they seem to have every kind imaginable. I added, “Just be careful driving;” as she did seem to be in such a hurry. She said “Thanks,” walked away and as I started dumping the contents of the baggie on the counter she came back. “Excuse me,” she said. Both the clerk and I looked up. “I know this will sound strange, but you have a lot of dead people following you.” The clerk looked at her like she was out of her mind. I just laughed and said, “I’m sure I do. I’m a genealogist and it’s probably family.” Turns out she was a fortune teller. She gave me her card and told me she’d give me a free reading for my kindness. I never took her up on it.

Maybe I should have; those dead people following me sure didn’t answer my genealogical questions! Perhaps you’ll get lucky and those rolls of film will help you answer yours. Happy Hunting!

Genealogy Cleaning Hints

Since returning home from vacation, I have been on a genealogy cleaning spree. Although I hadn’t planned for this, I discovered a few days before I left that I really had to make it my priority when I returned. While packing, I was frantically looking for items in the closet when I got hit in the head by falling journals. Ouch! If that wasn’t a wake up call I don’t what would be.

Cleaning is not fun but the results are wonderful! I have also been fortunate that the heat index has been in the extreme and when the temperature drops, it’s pouring. With both of those curtailing my outside activities, I hit the office closet first for a redo. Because I live in an area prone to hurricanes, I keep records in either plastic tubs that I can quickly transport to the car when we evacuate, or in binders high up on a shelf. The binders contain vitals by surname and though they would be a loss, the original exists safely elsewhere with a scanned copy I placed online, on my computer and backed up on a portable device. I’ve tried various organizational methods but found this one works best for me.

Recently, I switched my journal and magazine preferences to online only; no point in killing trees when I can access and read the articles anywhere. I decided to donate my saved hard copies to my library. That helped clear the shelf and gave me more space to acquire more vitals! (Family eye rolls here).

I also keep office supplies in this closet so it was a great time to take an inventory. I made a list of items I’m getting low on, such as labels, that I can acquire at sale prices hits.

Once the closet was done, I tackled a file cabinet I use for business projects. I updated my portfolio of work samples to include recent projects and replenished forms. I don’t keep many copies of forms but I like to have a few available in case the printer is down or electricity out. (In my area, the electricity goes out frequently – 3 times in the last 5 days due to severe electrical storms.)

I then tackled the electronics which was the least favorite part and took the longest of this process. I started with thumb drives. I have a lot of them and I decided I really needed to go through and make sure that I had saved to the appropriate place. After checking that I had, I deleted the files from the thumb drive so I have a clean one to use on my next research trip.

Actually, looking through the drives was a wonderful walk down memory lane. I discovered several drives that held a probate record from colonial New Jersey that is the only record that shows two generations of Duers connected. The reason I had the document on different drives was because of unusual events at the time I discovered the document’s existence. I had been researching at a local library a different ancestor when I struck up a conversation with another researcher who was working on DAR lineage paperwork. I mentioned my desire to prove the Duers and she brought up the document – she had remembered the name as she was working on a different New Jersey family from the same area. It was the first time I had known of this document’s existence and I copied her copy to a thumb drive but she did not have the complete document. I then began my search for the original which wasn’t on FamilySearch.org but was available at LDS sites. Of course, the nearest LDS Family History Center to where I was would close in a few minutes so there was no way I would get there in time. The next day, I grabbed a different thumb drive and drove to the site, found the record and thought I had saved it all but when I returned home discovered one page was missing and oddly, it was the page she had missed. That meant I had to return and save again. A few days later I was back and again resaved. I was so paranoid I brought the page up twice from the thumb drive before I left to make sure it was saved correctly. Even though it appeared at the LDS library, it disappeared by the time I got home. This happened before clouds so thumb drives were the best option for saving. Hubby suggested that maybe something was wrong with the thumb drive so I grabbed two others and we headed out, in a violent thunderstorm, to another LDS site much further from our home as that was the only one open. The volunteer said he was about to close as he didn’t think anyone would have ventured out in the inclement weather. I again located the document and this time, saved it to two different drives. For whatever reason, it saved correctly and I was able to open it when I returned home. Now on this cleaning spree, I deleted them off four different drives.

Next, I cleaned my download file on my computers, then cleaned the desktop. Next, I went on my three clouds and placed documents I had saved over the past year into folders. I then logged on to various organization to which I belong and downloaded and saved syllabuses for workshops that interested me but I hadn’t had time to attend. I plan to review them and watch the saved webinars if I needed more information.

This was followed by cleaning up my email account. I sent some follow up emails regarding projects that I haven’t gotten responses from in the past month and put mail I was done with in the appropriate folder.

I was feeling quite proud of myself so I went on to perform updates, which I hate doing because I’m inpatient of the time spent and the possible problems that result; for some reason, updates to our printer sometimes freezes the computer. While doing the updates, I realized I had neglected updating several of my tree software programs as new versions were available. All was well until I remembered that Roots Magic was linked to Ancestry and I hadn’t bothered to update changes I made to Ancestry in the past year. I almost had a heart attack when I clicked “Only show changed people” on Roots Magic. On a positive note, I was able to see how much progress I’ve made in my family tree but on a negative note, my goodness did I have a lot of work ahead of me to get the files saved to my personal computer. I seriously considered just redownloading my entire Ancestry tree but I knew with all the media I had, it would take at least a week as it had the first time I did it. I worried that the program would crash, especially with the electrical outages so I opted to painstakingly go through every individual and update. The majority of my cleaning time was completing this project. but I think it was worth it as I’d be crushed if something happened to my online tree at Ancestry. Having a backup, with all the media, is vitally important to me. Having it saved in numerous places is also worth the effort.

I am happy to report that I am ready to return to researching, my true love. I can’t wait!