A Miracle Find No Thanks To An Index

Ohio, Trumbull County, deed records, John Orr and Wife Deed to the Widow & Heirs of Thomas Duer, digital image; FamilySearch.org:  accessed 20 March 2023, citing film 005492829, images 3-4, p. 2-3.

Last week I went to FamilySearch Library in Salt Lake City, Utah with one main goal – to prove that John Duer (Circa 1803 PA-1885 IN) was the son of Thomas Duer (1775 NJ – 1829 OH). I’ll blog next week about researching in the renovated library but for now, this story is just unbelievable!

I have long wanted to prove that I am a descendant of Patriot John Duer (1748 NJ – 1831 OH). I’ve written two analyses on indirect evidence linking Patriot John to his oldest son, Thomas, who died intestate, and Thomas’s son, John, who was of age when his father died and therefore, not named in probate.

Early on in my research, I was advised to check land records and I did. The problem was that some early deeds for Trumbull County, Ohio are missing. Both Patriot John and Thomas lived next to each other from 1809 until Thomas’s untimely death at age 54 in 1829. Since Thomas died before his father he was not named in his will, however, one of Thomas’s daughter’s husbands was named in Patriot John’s will as receiving land. All of the rest of Patriot John’s children were noted in the will. He had one other child who had predeceased him; for that child, the grandson was named as receiving cash.

In Salt Lake City I was looking at volumes written by Henry Baldwin in the mid-1800s. I found the information I needed to prove that Thomas was the son of Patriot John. The books didn’t help, though, by showing Patriot John’s grandson, John, was Thomas’s son.

I asked several AGs and research specialists for ideas. I had looked for records that included Bibles, Presbyterian Church, cemeteries, obits, probate, wills, deeds, tax records, court records, identifying census tic marks, journals for pioneers/circuit riders, genealogy society records, mug books, and contacting people who had online family trees. One AG recommended checking Masonic Lodge records as he noted that many Presbyterian farmers were members.

FamilySearch has New York Masonic records but not Ohio so I reached out to the Public Library of Youngstown, Ohio, and was referred to Warren County Public Library. I sent an email request noting I was looking to prove a relationship through Masonic records.

The following day I received a wonderful reply – no Mason records but someone once left 4 pages of typed research notes on the family in the surname files. The librarian scanned them for me. Those notes were undated, the library had no idea who had left them or when. I had contacted the library for various help over the years and no one had ever mentioned these 4 pages of notes.

I figured the Masonic records were a long shot but I admit, I was initially disappointed when I looked at the notes. I began reviewing the attachments and on page 3, almost fell out of my chair. The individual who had left the information had abstracted deeds. I had seen every deed at FamilySearch.org but one. The one that was not listed in the index was the one that had named the wife of Thomas and all their children, shown above. It neatly sold land that was mentioned in Patriot John’s will to another of Thomas’s children. The husband of that child sold the land to the named son of Thomas.

I had looked page by page at early deed books but stopped at the end of 1832 as that was when the estates were finalized. I used indexes going forward. This one transaction wasn’t indexed. The land was sold in 1832 but not recorded until 1833.

It never dawned on me to go page by page for the following year AFTER the estates were closed. I could have solved this problem years ago if only I hadn’t relied on the index and remembered that deeds are not always recorded when they were made. Lessons learned!

Researching at the Courthouse

Originally published on genealogyatheart.blogspot.com on 3 Aug 2016.

Last blog I mentioned two rules I use to make a research trip rewarding – KNOW BEFORE YOU GO and PACK EFFICIENTLY.  Just back from researching in several states and in various libraries and archives so I’m going to share what worked for me at the different locations I visited.

My first stop in Pennsylvania was the Chambersburg (Franklin County seat) Courthouse.  I had called ahead to verify the times the facility was open and that the old deeds and wills I needed were available.  I knew the cost of the copies and how they accepted payment (cash/credit/debit).  I knew which building (there’s an old and new courthouse) and what department and the floor I needed to go to.  I also asked where I should park.  This allowed me to save time and money when I arrived.

I had also previously identified what the deed dates I was interested in finding by using an index on Familysearch.org.  I had ordered the film for the actual deeds but when it arrived in June, it didn’t contain them.  Sometimes the films are mislabeled and you don’t get what you expect.  One of the films did have a deed but it was of such poor quality I couldn’t read most of the page no matter how I tried to play with it.  I was hoping for a better copy.  I also knew exactly what Will Book and page I needed based on an index I found on Ancestry.com.

Since the area was just north of the Mason-Dixon line I wondered what the family I was researching’s views were during the Civil War when they lived in the area.  I had a hunch but hunches are useless without a document to back it up so I also wanted to check out if any voter’s records survived.

So, in this complex of one stop, I had 3 missions – a will, deeds and voter’s records.

My necklace did set off security which was odd since it didn’t at the airport.  Next time, no jewelry! When I entered the Recorder’s Office I introduced myself to the clerical worker and ask for directions to secure what I need.

Directed to a computer I was able to pull 5 deeds in 5 minutes.  The printer was a little slow so while it was still printing, I asked about finding the will.

This is not the first time I tried to find the will – I’ve been to the site before and I hired a researcher to also try to find it.  Again, I was told it was lost.  This time, I whipped out my business card and asked to speak with the head of the facility.  I explained to this gracious woman why it was so critical that I find this document and asked if I could go into the basement where the originals were stored as I believed that the will had been misfiled.  She informed me policy prohibited anyone but employees from going into the basement.  I showed her an email I had received from the state archivist that showed, according to their records, the will was located in the basement.  I suggested that the box of wills be brought upstairs and I would go through them to make sure that it wasn’t misfiled.  She agreed and sent an employee to bring up the box.  All 3 of us went through the box and sadly, it was not there.

Had I been allowed in the basement, I would have gone through every box but that wasn’t going to happen as I had pushed it to just have one box brought upstairs.  There is still some hope as the missing document was placed on the “missing list” that a county archivist maintains and if it is discovered, I will be contacted.

The deeds also turned out to not be for the person that I was researching but that’s okay, I have additional information on a related line and the one poor copy I had from the Family History Library microfilm was readable and what I needed.  Two down, one to go!

It was a short walk from one building to the next (and through security again – this time my jewelry didn’t set off the alarm!) to the voter’s registration office.  The clerk told me that by law, only 10 years of records needed to be maintained so none were available for the years I wanted.  She suggested that I go to the historical society as she wasn’t sure when the law was passsed and perhaps, they had older records.  That was my next stop and just around the corner!  Stay tuned…